Employment Opportunities

Fetzer Institute
Program Assistant

As part of our program team, you will provide administrative support in the development, implementation, and monitoring of projects, including research, project management, and meeting coordination. Specifically, you will be:

  • assisting with arrangements and materials for on- and off-site meetings, processing collaboration agreements and payments, and assisting in the preparation and submission of project proposals;

  • monitoring the project implementation process, including budgets, reporting requirements, payment schedules, and collaboration agreement expirations;

  • editing and proofreading documents such as contracts and other business documents;

  • making travel arrangements, processing expense reports, and scheduling meetings;

  • participating in project meetings;

  • utilizing a program management system and filesharing system to maintain project documents;

  • conducting internet research and assembling information as requested;

  • responding to program partner inquiries regarding projects;

  • participating—with staff and guests—in learning experiences that foster spiritual exploration and personal growth; and

  • serving on cross-functional teams and committees as requested.

We invite applications from candidates who have:

  • an associate’s degree and a minimum of five years’ administrative experience or an equivalent combination of education and experience;

  • mastery of all Microsoft Office applications and internet research abilities;

  • exceptional business writing and editing skills as well as proofreading and document formatting skills;

  • an ability to see the larger scope of activities while attending to details and shifting priorities and turning around routine matters in a timely manner;

  • experience with scheduling and calendar management;

  • demonstrated initiative;

  • strong project management skills;

  • excellent interpersonal and communications skills; and

  • a team-oriented work style emphasizing inclusiveness, collaboration, and flexibility.

This position will remain open until filled. For more information and details on how to apply, please see the position announcement.


The staff of the Fetzer Institute is comprised of approximately 60 talented individuals working in Programs, Administration, and Operations:

Programs – Program staff work collaboratively with outside partners and consultants to develop, manage, evaluate, and promote Institute programs. 

Administration – Administrative staff work with Finance, Human Resources, and Information Systems and Services, in support of our many programs.

Operations – Our Operations team maintains Institute’s properties and provides culinary and other guests services for visitors to Seasons, our private retreat center in Kalamazoo, and GilChrist, our public retreat center in Three Rivers, Michigan.

The Fetzer Institute uses a multi-step applicant review process and contacts only those candidates whose qualifications meet the criteria listed in our job postings. We do not accept unsolicited applications or résumés.

The Institute is an Equal Opportunity Employer and prohibits discrimination against an applicant for employment, or an employee, on the basis of race, religion, national origin, creed, ethnic group, gender, height, weight, sexual orientation, gender identification, color, age, disability, marital status or veteran status.

The following links about Kalamazoo may be helpful if you are considering employment at the Fetzer Institute:
Discover Kalamazoo
City of Kalamazoo
Kalamazoo Promise: Tuition for graduates of the public high schools of Kalamazoo, Michigan
Kalamazoo Public Schools